Document Scanning of over 12,000 Cubic Feet of Records and Deployment of Foveonics Cloud Based Document Management Software, DocumentSync.
Montgomery County was seeking an experienced vendor to provide a Document Management Solution to address the County Archives and Records Center’s need to reduce the dependency on paper. With over 20,000 square feet of space, County Archives had reached the maximum capacity for housing the County’s records. The process for retrieving documents had become too cumbersome for the County staff to manage and thus taking several days to complete these requests.

Foveonics provided transportation, indexing, document preparation, document scanning, cloud-based document management software and certified destruction of records.

Approximately 40 million images have been scanned, indexed and uploaded to Foveonics Cloud Based Software, DocumentSync. Requests made by the County and the public can now be searched on-line, reducing retrieval time to seconds instead of days. Warehouse space has since been reduced and business processes have been streamlined, improving efficiencies for County employees.